How does it work?

The Ellucian integration is bi-directional, meaning data is synced in two directions:

• Element451 → Ethos
• Ethos → Element451

Element451 uses a contact-centric data model, so all integration processing occurs at the contact level rather than the application or opportunity level. When a sync is triggered, the entire contact record is processed.

This includes:

• Biographic and demographic information
• Contact details
• Previous schools
• Family members and emergency contacts
• Applications

Data Sync Behavior

In most cases, data sent during a sync will update the corresponding record in the destination system. However, certain data types include safeguards to prevent unintended overwrites.

Previous Schools

• Records where the previous school matches the partner institution are excluded from sync to prevent conflicts with transcript data.
• In Colleague, some previous school fields may exist outside of Ethos. If those fields are populated manually, a sync can overwrite them.
  • To prevent this, Element451 only creates previous school records in Colleague and does not update existing ones.
• In Banner, previous school records can be created and updated.

Applications

• Applications that are started but not submitted, or missing a major/program, cannot be accepted by Ethos and will not be sent.
• If an application cannot sync, an error will appear in the integration logs for that specific application.